In the digital world and the related directives concerning the storage of files, emails, documents and information, an electronic archive is becoming increasingly important. ecoDMS GmbH is offering first-class archiving software for companies and private persons at extremely fair conditions.

Company Profile

ecoDMS GmbH, based in Aachen, North Rhine-Westphalia (Germany), offers archiving software for private users, SMEs and large corporations. With a unique development and pricing model, ecoDMS GmbH stands out among the numerous competitors. The environmentally friendly use of a modern sales channel without requiring data carriers and postal delivery and no third-party licences enables sensationally fair prices. The price for the archiving system including full-text recognition and all plugins is unique.

The creation of ecoDMS began in 2004 with planning and implementing a software for digitally processing incoming emails for a large customer of applord GmbH. Based on the many years of experience in the field of document archiving and workflow, applord GmbH successfully implemented this project and developed the ecoDMS Server. This ecoDMS Server today forms the foundation of the ecoDMS archiving software.

The large interest in the software and a steadily growing customer base led to the foundation of ecoDMS GmbH. On 1 October 2014, managing directors Michael Schmitz and Helge Lühmann founded ecoDMS GmbH in Aachen as a new pillar of applord Holding Europe. All distribution rights of the "ecoDMS Archive" software package were transferred from applord GmbH to ecoDMS GmbH. Already, the IT company has thousands of satisfied users all over Europe. More than half of those are business clients spanning all kinds of industries and company sizes.

Together with applord, appecon and applord Information Technologies, ecoDMS forms the strong service partnership of applord Holding Europe GmbH. The company locations in Germany and Austria operate across Europe. The applord group stands for state-of-the-art, sophisticated IT. applord group combines a broad product and services spectrum from the development of custom software solutions to standardised software applications and managing large IT projects.

Unique Sales Model

ecoDMS sells its products through the internet. With just a few mouse-clicks, customers can purchase licences and support in the online shop. The software is immediately dispatched environmentally friendly via e-mail. Prior to purchasing, prospective users can always refer to the manufacturer's website for detailed information. All sales, price and product information are downloadable. The manuals describe in detail the installation steps, settings and functions of the products. Moreover, there are free videos and a demo version.
Company Profile & Product Infos all products 21-12-2018 11:57 409.54 KB EN

ecoDMS GmbH Products

ecoDMS Document Archive

Being the lowest priced archiving system in the world, ecoDMS Archive is the standard for cross-platform, long-term and revision-compliant document archiving. The seventh generation of the successful DMS solution is called "ecoDMS version 18.09 (apu)". This has been on the market since October 2018. A license for the full edition is available for a one-time fee of 89 Euro incl. 19% VAT per simultaneous connection.

ecoDMS Archive is a modern, cross-platform client-server system for Windows, Ubuntu, Debian, MacOS and Docker including Support for NAS devices from QNAP and Synology. The Web Client also offers access to the archive from any platform, such as from a PC, laptop, smart phone or tablet, and from any location through an internet browser.

ecoDMS is used for database-assisted archiving of electronic documents. Paper and digital documents can be scanned, archived, managed and retrieved with ecoDMS using a central document archive. With just a few mouse-clicks, the documents are archived according to auditing standards, automatically full-text-indexed and, if required, also categorised without requiring user interaction. Intelligent document recognition automatically determines document affiliation and stores the files with the matching classification for the specified users.

The document archive is easy to access within seconds via Desktop Client and Web Client. State-of-the-art search functions make searching for documents as easy as googling. The software is quick to install and easy to operate.

ecoDMS securely saves all data in containers and a database. No information is stored on third party servers, at ecoDMS GmbH, or on the file system, where it would be easy to manipulate.

ecoDMS One

ecoDMS One is a modern full-service package which ecoDMS GmbH offers specifically for corporate customers. The "Low Cost Solution" consists of licenses, support and software maintenance with updates and upgrades for the successful archiving systems "ecoDMS" and "ecoMAILZ" and the "ecoDMS API". This gives companies optimum planning security during the entire licence period, which can be extended flexibly every 12 months. ecoDMS One is a special offer for business customers and is independent of the online model.

ecoMAILZ E-Mail Archive

ecoMAILZ is a standalone software for automatic and legally compliant email archiving. With the introduction of ecoMAILZ, users can archive all new and existing emails including attachments securely and directly from the email server. The user can specify the starting date for archiving emails.

ecoMAILZ offers import functions from different email servers and groupware solutions. Among these are Microsoft Exchange Server, Internet Message Access Protocol (IMAP), POP3 and the file system.

In order to fulfil the requirements of email archiving and simultaneously exclude emails from the archive that are not subject to archiving requirements, ecoMAILZ works with a two-step archiving concept. During the archiving process, each message receives a status. In combination with a configurable examination period, users can manage the current archiving status in the Status dialogue box.

The ecoMAILZ container storage system offers the best possible security for storing, backing up and restoring all archived emails. A modern "Responsive Design" allows access to the email archive via web browser from the PC, smart phone or tablet. The archived emails can be retrieved quickly via the web client using full-text search. The software also contains a plugin to connect ecoMAILZ and the ecoDMS Archive.

The licence fee for ecoMAILZ is a mere 49 Euro incl. 19% VAT per user. The fee includes updates and upgrades over a period of 24 months. A user can archive and use several email accounts.


The ecoDMS API Rest Service provides an interface to the ecoDMS Server and enables access to the basic DMS server functions. For example, you can programmatically call the "archiving", "classification" or "download" functions. The individual functions are called via the REST web services. Programmers can use this interface to connect third-party systems to the "ecoDMS Archive" software and to create customised function calls. To use the API, you require API connects. API connects are valid for an unlimited period for the associated ecoDMS version and can be purchased as required. The fee for the API is due only once and not monthly. API connects are not required for the general operation of the archiving software.

About ecoDMS GmbH

  • ecoDMS GmbH is an applord Holding Europe GmbH company (applord Group).
  • Head office in Aachen (North Rhine-Westphalia, Germany)
  • applord develops ecoDMS Archive in 2004
  • ecoDMS is founded in 2014
  • ecoDMS does business across Europe
  • Archiving software for private users, SMEs and corporations
  • Unique development and pricing models
  • High performance and practical functions
  • State-of-the-art technology
  • Cross-platform components
  • User-friendly operation
  • Fair value for money

About applord group

  • The applord group stands for state-of-the-art, sophisticated IT
  • Development of custom software solutions
  • Standardised software applications
  • Implementation of large IT projects
  • Our companies in Germany and Austria operate across Europe
  • Sales, development and support: All from one source
  • IT partner for corporations, SMEs and private users


The competent and highly-motivated staff and the intensive cooperation with our customers form the basis of the applord group’s success. From private customers and small to medium-sized businesses to large organisations, we have a very diverse and constantly growing customer base.