ecoDMS Features

Wide range of features for small money

  • ecoDMS offers a large range of features for automatic archiving, optimal filtering (e.g. full-text search), easy sharing, versioning of documents, and much more.
  • Click the "ecoDMS Features Table" button for a list of features and supported operating systems, including a comparison between the Free4Three, trial and full editions.

Click the title of a feature to see more details and screenshots.

Digital document archiving and classification
Use the webclient to access ecoDMS through an internet browser from your computer, laptop, smart phone and tablet from any platform and wherever you are. This also lends itself for secure, quick and easy integration of ecoDMS into the home office.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
✓ Updated
ecoDMS has its own plugin for Microsoft Office. This allows you to archive documents straight from Word, Excel, PowerPoint and Outlook to ecoDMS.
✓ Windows
✓ Full version ✓ Trial version
✓ Updated
ecoDMS has its own plugin for LibreOffice and OpenOffice. This allows you to archive documents straight from Writer, Calc and Impress to ecoDMS.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
✓ Updated
Use the ecoDMS Thunderbird plugin to archive incoming and outgoing emails from Thunderbird.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
✓ Updated
The virtual ecoDMS PDF/​A Printer helps archive documents from any printable applications, such as image and graphical programmes, inventory management systems and many more as a PDF/A document.
✓ Windows ✓ Linux
✓ Full version ✓ Trial version ✓ Free4Three Version
✓ Updated
ecoDMS offers various options for quick, easy, secure and long-term archiving of all documents, files and information.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
Use any scanner to digitalise your paper documents and archive them automatically in ecoDMS or retrieve and prepare them using the Inbox tab in ecoDMS.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
Classification templates enable automatic document recognition and archiving. Use the integrated ecoDMS Template Designer to create custom templates.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
Specify the virtual target folder in ecoDMS, the document type, status, responsibilities and much more archiving information for each file.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
Quick document retrieval and professional document management
You can open and download and copy the archived documents from ecoDMS to any data carrier. The full version also includes a data export plugin with an offline reader.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
✓ Updated
The automatic ecoDMS full-text recognition (OCR) makes searching for documents as easy as googling. The software has intelligent search and filtering functions. You can save recurring search queries as favorites.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
✓ New
ecoDMS allows you to archive any number of document versions. This means that the original persists. As an option you can add a comment to each version.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
✓ New
The internal PDF Editor allows users to add comments and images, such as stamps, to archived PDF files and save them as a new version.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
✓ Updated
Use the Clipboard tab in ecoDMS to collect archived documents in a kind of virtual folder.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
✓ New
You can also add notes to archived documents. The function is similar to the well-known yellow sticky notes.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
✓ New
You can link various documents with each other in ecoDMS and hold them together with a virtual document clip.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
You can share documents with third parties via the internet and make them available for external download.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
Modern technology for individual configuration and integration into existing IT infrastructures
The modern user interface of ecoDMS takes internal document management to a new level. The software has two different layouts for the document overview. You can choose between the modern view of all documents in card form, or the conventional table list.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
✓ New
The connection manager establishes the connection between your computer and ecoDMS. You can create and connect multiple profiles with ecoDMS, allowing you to work concurrently with multiple clients.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
Professional user and group management facilitates secure access to ecoDMS, its features and the archived files.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
Configure ecoDMS according to your internal requirements. Use the Settings dialogue to create document types with specified retention periods, store your folder trees and folder permissions, and generate custom classification attributes, modify statuses, and much more.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
✓ New
An interface is available if users want to create their own scripts for customisation. The ecoDMS API REST service allows you to connect all third-party systems such as CRM software, inventory management systems and much more.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
✓ New
Audit-compliant archiving and data protection
ecoDMS has many different functions for backing up and restoring documents and settings. You can backup your data manually or the system can create a backup fully automatically.
✓ Windows ✓ Linux
✓ Full version ✓ Trial version ✓ Free4Three Version
ecoDMS documents all modifications within the classification and the assignment of documents. User actions such as opening, sending and exporting documents are also logged. Opening, sending, exporting, etc. of documents is recorded.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version ✓ Free4Three Version
✓ New
ecoDMS has a multi-step data erasure policy which complies with the legal requirements for “data protection” and the “Generally Accepted Principles of Computerised Accounting Systems in Germany”. This allows you to erase users and archived documents.
✓ Windows ✓ Linux ✓ macOS
✓ Full version ✓ Trial version
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