delete documents loeschen dateien archiv The procedure for removing documents and personal data from the archive is legally certain in accordance with the generally accepted principles of computerised accounting systems in Germany (GoBD) and the GDPR.

Deleting Documents According to the Generally Accepted Principles of Computerised Accounting Systems in Germany (GoBD) and the GDPR

ecoDMS has a multi-step data erasure policy which is aligned with the legal privacy policies and the requirements of the generally accepted principles of computerised accounting systems in Germany. Documents can be moved to a virtual trash, from where they can be released for erasure by authorised users in accordance with the specified retention periods and then finally removed from the archive. With the irrevocable erasure of a file, all text information in the document history and classification is anonymised. Moreover, the actual document is replaced by an erasure log that contains a justification. User access to the log and its "classification remainders" requires special system permissions.

Legally Compliant Removal of Users

If required, users can be irrevocably removed. In this case permissions for classifications and folder structures are transferred to another existing user. This user can also be a group or a system permission.

SDocument Erasure Process - Screenshots

Functions available for Windows, Ubuntu, Debian, MacOS
The function "Erase Documents Irrevocably" is only available in the full version

Video Available

A video about ecoDMS version 18.09 (apu) explaining this feature is available in the official ecoDMS playlist on YouTube. The following link will take you directly to the YouTube webpage.

Revision Security

With ecoDMS you purchase a audit proof document archive. We offer our customers support in producing the optional, legally compliant process documentation for their company.