Download (Export) + Emails
You can download (export) archived documents from ecoDMS and send them straight from ecoDMS via email.
View, Download, and Send Documents via Email
You can open, download and send the archived documents by email, or copy them to any data carrier from ecoDMS. The full version also includes a data export plugin with an offline client.
- Easy download / export to save / open the documents on the file system or another data medium
- Open documents straight from ecoDMS
- View documents in the ecoDMS preview pane (PDF)
- Download documents via data export plugin with all classifications and versions (full version, demo version)
- Send documents by email straight from ecoDMS
Document Preview in ecoDMS
Both full and trial versions of ecoDMS display a preview for one or multiple-page PDF files. The following options are available:
Visible documents: ecoDMS always stores archived files in the original format. During the archiving process, ecoDMS by default converts TIFF, PNG, JPG and non-readable PDF files to a searchable PDF file. This means that virtually all common document types can be previewed.
- Document preview in a tile (Card view)
- Document preview in a separate preview pane
- Document preview during classification
Visible documents: ecoDMS always stores archived files in the original format. During the archiving process, ecoDMS by default converts TIFF, PNG, JPG and non-readable PDF files to a searchable PDF file. This means that virtually all common document types can be previewed.
Data Export With Offline Client for Windows
- Use the integrated data export plugin in ecoDMS to export and save selected documents and their classification attributes and versions to any data carrier.
- During the data export ecoDMS also automatically saves an offline reader. You can use the offline reader under Windows and execute simple standard searches (full-text search, status, folder). This client does not require access to ecoDMS Server.
- You can copy the entire folder, which was created when exporting data, to any data carrier to allow external access to the exported documents without login and without an ecoDMS installation.
Information: This function requires a license for the full version of ecoDMS but can also be tested in the trial version. This function is not enabled in the Free4Three version. The offline reader is only available for Windows.
Assigning Global File Names for Export and Dispatch
The document settings in the ecoDMS administration area provide new options for sending and exporting documents by email.
- Use the available classification attributes, date and version information to define document file names by default.
- To do so, administrators can assign global file names, which ecoDMS then uses automatically based on the configured information.
- The file name may, for example, contain the archiving date, document type, folder name, DocID and a text you define.
- An example output for this would be "18062021-incoming-invoice-supplier-1452-sample-text.pdf".
- You can configure these settings for conventional and versioned documents.
- ecoDMS uses the settings you define here to generate the file name for exporting, downloading, or sending a document or a document version via e-mail.
Screen Shots
Digitalize, Archive, Manage, and Find All Documents
Efficiently archive, organize, and retrieve your documents with our ecoDMS document management system. Whether you have invoices, contracts, delivery notes, or warranties - ecoDMS enables seamless digitalization, structured management, and easy sharing of all important documents. Use either the user-friendly desktop application or the web client to access your documents from anywhere at any time. Whether you are in the office, at home, or on the road.
Automatic Archiving of Emails and Attachments
ecoMAILZ is a software for automatic archiving of emails and attachments. The software is suitable for companies and private users and complies with legal requirements, including the GDPR. With ecoMAILZ, incoming and outgoing messages are automatically archived from a freely selectable point in time. Thanks to the web-based client, your archived emails can be accessed from anywhere and from any platform.
Easy and Simple Business Process Automation
ecoWorkflow is a software for easy business process automation. It is simple to operate, like a digital kit. You can easily automate all kinds of processes without programming skills and save time, money, and resources. The open workflow system offers a flexible platform which can be customized to meet company requirements.
Our portfolio for corporations and private individuals
Whether you are a corporation, a small to medium organization, or a private individual - we have the perfect software solution for you!
ecoDMS
Simple, efficient, and secure - Use ecoDMS to securely archive, intelligently manage and perfectly organize all documents like invoices, agreements, receipts, letters, emails, images, etc. and save important time and money. The powerful software optimizes document processes and offers a quick and simple search feature to enable everyone to find their information in a matter of seconds.
- Central Archiving of All
Documents, Emails, Files, and Data - Quick and Simple Search: Quickly find all documents
- User Friendly: Easy to Use
- Compliance: Ensuring Confidentiality, Integrity + Availability
- Desktop + Mobile Access From Anywhere
- Cross-Platform Application: Windows, Linux, NAS, MacOS
from
EUR 89.00
incl. 19% VAT
- per concurrent connection
- one-time purchasing price
- Choose from Private + Business editions
Email Archiving
- Automated -
ecoMAILZ
ecoMAILZ automatically archives all incoming and outgoing emails straight from the email server. You can then retrieve and read your emails from any device and location.
- Automatic central email storage
including attachments - Quick retrieval with text recognition
- Compliance: Ensuring confidentiality, integrity + availability
- Webclient: Mobile access from everywhere
- Windows, Linux, NAS
Full Package
including Software, Updates + Support
ecoDMS ONE
The full package for businesses offers optimum planning security. ecoDMS ONE includes licenses, support, and software maintenance for ecoDMS with WORKZ add-on + API and for ecoMAILZ.
- Guaranteed planning security
- Full Package including
ecoDMS with WORKZ add-on + API, and ecoMAILZ - Software maintenance
- Manufacturer support
- Updates for all included software applications
only
EUR 250.00
net
- one-time license fee
- plus annual software maintenance (EUR 25.00 net)
- plus annual support (EUR 25.00 net)
- per concurrent connection
ecoWorkflow
Automating processes has never been so easy, time-saving, and cost-effective. ecoWorkflow always gives you an overview of all running processes. From incoming invoices or holiday applications to fully-automated processes, ecoWorkflow benefits from many implemented projects. This open workflow system enables you to automate and optimize all business processes without any programming knowledge.
- Open, configurable workflow system
- Business process automation
- Excellent overview of all ongoing processes
- Webclient: Mobile access from everywhere
- Business-specific modelling & configuration
- Integrate with any systems
- No programming knowledge required
from
EUR 360.00
net
- per month
- plus service costs
- ecoDMS ONE required as base application
- exclusively for business customers
- activated for all users
WORKZ Add-on
WORKZ is a useful add-on for ecoDMS. It optimizes mainly recurring document management tasks in the ecoDMS document management system. It is therefore ideal for businesses that wish to automate minor document processes and import processes for emails and files in their daily work for little money.
- Acknowledgement and approval of invoices, business analyses, etc
- Email import to ecoDMS (automated)
- File import to ecoDMS (automated)
- Digital document stamps
- ecoDMS integration (Add-on)
only
EUR 3.50
net
- per month (no subscription) per ecoDMS license number
- Price based on ecoDMS update period
ecoDMS API
The ecoDMS API of the ecoDMS document management system is a REST service interface which developers can use to develop their customizations or integrations.
- REST service interface for developers
- Integrate ecoDMS with third-party systems
for example, CRM, merchandise management, etc. - Create customized function calls
- Access basic DMS server features
- Open API included in ecoDMS ONE
Support
For our software we provide excellent service and support straight from the manufacturer via phone and email, including remote maintenance.
Expert support
straight from the manufacturer
straight from the manufacturer
- Installation
- Setup
- Operation
- Troubleshooting
Training Courses
Discover training courses straight from the manufacturer: Webinars, workshops, and presentations with practical tips about software topics, interactive workshops with valuable software knowledge, and free live demos for insights into our standard software.
Benefit from practical tips und valuable knowledge on how to use our software - straight from the manufacturer!
- Webinars
- Interactive Workshops
- Presentations
Data Migration
We support you with the migration of your data for optimum document management in your company.
- Perfect new start for your document management
- Transfer existing data and information
- Data migration from your old archive
- Migrating documents,
information and index data
from
EUR 1,500.00
net
- Price dependent on duration + scope
- Pricing example for 2 days
- exclusively for business customers
Business Process Analysis
Together with you we identify, assess, and optimize your business processes to achieve optimum business success.
- Taking a closer look at business processes
- Revealing optimization potential
- Designing customized processes
for your business
from
EUR 3,000.00
net
- Price dependent on duration + scope
- Pricing example for 2 days
- exclusively for business customers
Our Current Schedule
Webinars, Training, Workshops, Presentations
Do, 16.05.2024
14:00 - 17:00 Uhr
14:00 - 17:00 Uhr
Workshop
238.00 EUR gross
200.00 EUR net
200.00 EUR net
What’s New?
Current press releases, news, and articles by and about ecoDMS
- Kaufmännische Geschäftsprozesse optimieren und automatisieren (IT-ZOOM) 07-03-2024
- Interview zu DMS/ECM bei Kleinbetrieben mit Ralf Schmitz, ecoDMS (ECMGuide) 29-01-2024
- Bugfix: macOS Client für ecoDMS (burns) Build 23.02 (Changelog ecoDMS (burns) incl. API and WORKZ Add-on) 03-01-2024
- ecoDMS Update 23.02 Available: New Features for Incoming Email Processing and Document Management (ecoDMS Press Release) 18-12-2023
Business Customers
11627
Private Customers
9986
Resellers
922
Qualified Premium Resellers
474
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