scannen scanner inbox posteingang archivieren After you have setup ecoDMS, you can start archiving your documents. ecoDMS offers several options for saving documents.
  • Archiving by dragging and dropping the documents directly into the ecoDMS Client.
  • Archiving with the archiving function in the ecoDMS Client.
  • Scanning and archiving documents (Inbox).
  • Archiving via Side Panel.
  • Archiving documents via the virtual PDF/A Printer.
  • Archiving files via Plugins, Addons.
  • Archiving files via Mobile Apps from your Smartphone or Tablet.
  • Archiving files via the web interface.

Scan Process

If you want to archive your incoming mail (paper documents), you can easily do this via the ecoDMS Inbox. Here you can retrieve, edit and classify the scanned PDF and TIFF files. After archiving, the authorised users can see the documents in ecoDMS Archive. Here you can read about the first steps to familiarise yourself more easily with the programme.
  1. Configure your scanner. We recommend you use the scaninput folder on the ecoDMS Server. Alternatively, you can also scan your documents via the TWAIN/WIA/SANE interface. The device must have PDF and/or TIFF as scan formats. It is best to scan in the documents in black and white (black-white= 1-bit colour depth) or in shades of grey with 200-300 DPI.
  2. In order to scan a whole document batch, we recommend you use ecoDMS separator pages. Place such a separator page behind each document before you scan it. ecoDMS then automatically separates the documents into individual files. You can download free separator pages in the download area at ecodms.de.
  3. After scanning, the scanned documents are retrieved via ecoDMS Inbox and prepared for archiving. As soon as the files are classified and archived, they become available for authorised users in ecoDMS Archive.
  4. Via the classification you can assign the virtual folder in ecoDMS, the document type, the status, the permissions and many other information (meta data) for each document. With this information, and in addition to the full text search, the documents can be retrieved and then saved together with further details. The classification can be done either manually by the user or automatically through classification templates.
  5. Now you can archive the file. All archived text documents automatically undergo background full-text indexing and are available in ecoDMS Archive in the original scan format and also in the long-term archiving format PDF/A.
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Archive & Classify Digital Files

  • You can save virtually any file format in the ecoDMS Archive. You can drag and drop documents, which are already saved on your computer, into the archive.
  • ecoDMS carries out full-text recognition automatically in the background for readable files.
  • Depending on the document, you can classify either manually or automatically with the template designer. As an option, you can also work with mass classification. This allows you to classify any number of documents simultaneously with the same information.
  • With the right classification attributes, you can assign the document type, the customer folder, the date, the responsibilities and much more information to the document, all of which can be edited at any time. Apart from the full text search, you can use these attributes to create exact filters to search for documents and to access the required data and information quickly.

Direct Manufacturer Support

Our support team will be pleased to address your technical and content-related questions regarding ecoDMS GmbH software.

Manuals

Our PDF manuals contain a comprehensible and detailed explanation of the software. Download the manuals for the current ecoDMS version 16.09 (eleanor) here.

ecoDMS Archive

An efficient development and distribution concept makes the ecoDMS archive an absolute sales sensation. The Lifetime License Fee Guarantee (LLG) gives access to a constant and absolutely fair license price.