The ecoDMS document management system allows users to scan, archive and manage invoices and other types of documents. A document scanner can be used to scan invoices, contracts and other paper documents. After digitalisation, the documents can quickly and safely be archived in ecoDMS. Searching afterwards with ecoDMS is as easy as googling. The search terms and criteria are entered into the search box, and ecoDMS directly returns the corresponding results.
Apart from paper documents, ecoDMS is also ideal for archiving Office files, PDFs, e-mails, music files and other digital files. The system accommodates virtually all file formats. ecoDMS enables everyone to digitalise documents. With ecoDMS, all data and documents are stored in a central archive. Searching, archiving and managing all this information can easily be centralised with ecoDMS.
The archiving criteria for documents can be assigned individually according to user needs. For example, folder structures, document types, status and access rights can be customised for any company or private user. All settings can be made by the administrator. ecoDMS offers a flexible and easily comprehensible settings dialogue. A professional user and group management perfectly rounds off the configuration options.
The entire documentmanagementsystem is platform-independent, freely scalable and easy to operate. This opens up a large target group. From private users and small to medium-sized companies to large corporations, ecoDMS can be used everywhere. All DMS functions are included in the licence price of 49 Euros. The licence is one-off and depends on the number of simultaneous connections to the archive. For 4 users working simultaneously, 4 one-off licences are required. There are no additional costs. ecoDMS can also be used privately for free, with some limitations.
ecoDMS includes everything a document management system needs: full-text recognition, OCR, full-text search, classification, version management, notes function, web interface, mobile apps for smartphones and tablets, advanced filtering options, LDAP and Active Directory integration, plugins for Microsoft Office, LibreOffice and OpenOffice, Add-ons for Thunderbird and Outlook, a PDF/A printer and an API are only a part of ecoDMS’s functionality.
ecoDMS can be installed and used flexibly to suit customer requirements. The software impresses with state-of-the-art technology and excellent value for money. As a client-server system, ecoDMS can be used on a single workstation, as a network version, or as a SaaS hosting solution. The number of users can be chosen via the ecoDMS licence and increased at any time through licence upgrades. Documents are securely stored on the customer’s own server in the postgreSQL database, rather than on third-party servers or the file system where they could be manipulated.
ecoDMS is available for free download at ecodms.de. After first installation, ecoDMS is automatically enabled as a demo version for the first 30 days. The demo includes all ecoDMS functions, add-ons and plugins, except for mobile services. If no licence code is entered, the system automatically restricts functions after 30 days, becoming the Free4Three Edition. This may only be used privately but for an unlimited period. Those wishing to use ecoDMS after the demo phase and/or with full functionality need a licence for the full version, purchasable from the ecoDMS online shop.