With the ecoDMS ScanApp, you capture receipts, contracts, and invoices at lightning speed via smartphone camera and transfer them directly to the inbox of your ecoDMS archive. The integrated AI automatically ensures the perfect crop, while you can subsequently find, classify, and manage your documents completely flexibly via web client or desktop application.
Capturing Documents Anywhere on Your Smartphone
Whether on the construction site, at a customer's premises, or in the home office: simply photograph the document and send it directly to the ecoDMS inbox or save it on your mobile phone. Your smartphone becomes a mobile office scanner.
From Paper to Archive – Easier Than Ever
No more booting up the PC and operating a scanner. With the ScanApp, a quick photo is all it takes: the AI takes care of the perfect cropping, and your document quickly lands in the ecoDMS inbox for filing.
Every Document Always at Your Fingertips
A customer asks for the latest offer, a colleague needs the signed contract. You open the app, launch the web client, type in a search term, and have the document right in front of you.
Photographing the Document
Simply capture receipts or contracts with your smartphone camera. For multi-page documents, you can take photos of the pages one after the other completely easily.
AI Crops Automatically
The integrated AI detects the edges and corrects the alignment. You can merge multi-page captures into a coherent PDF within the app.
Saving & Sharing the Document
Via "Send to ecoDMS", the document moves directly into your inbox. The secure archive connection is set up quickly and easily via a one-time barcode scan. Alternatively, you can also save the PDF locally on your smartphone, share it on WhatsApp, or send it by email.
Classifying and Filing
Assign a classification to the document on your smartphone via the directly accessible web client. You can review it, finalize its archiving, or edit it – flexibly from anywhere.
What requires several manual steps with a conventional scanner, the ScanApp AI handles in seconds and completely automatically.
Transform your smartphone into an intelligent document scanner. With the ecoDMS ScanApp, you digitalize contracts, receipts, and notes from anywhere – lightning-fast and absolutely effortless. Thanks to integrated artificial intelligence (AI), every scan is automatically aligned, cropped, and optimized perfectly. This is mobile document management that noticeably simplifies your everyday work and puts an end to paper clutter.
Intelligent AI Alignment
Simply take a photo: the app automatically detects edges, straightens the document, and ensures optimal image quality.
Flexible PDF Management
Add or delete pages as you wish, or change their order. Ideal, for example, for replacing a single, signed contract page in a flash.
Sharing & Splitting Documents
Divide multi-page PDFs and split them into individual pages. Perfect for portioning documents exactly according to your needs.
Visual Filters & Rotation
Optimize new and existing pages afterward: rotate documents into the correct view and use filters to brighten, darken, or sharpen.
Direct Connection to ecoDMS
Send scans to your ecoDMS inbox for secure archiving with just a single click. Accessing your archive works on the go via the web client directly from the app.
Sharing on All Channels
Whether saving locally on your smartphone, sending by email, or sharing quickly via WhatsApp – your documents reach their destination instantly.
Installing the App
Download the ecoDMS ScanApp free of charge from the App Store or Google Play Store.
Configuring Access
Activate web and remote access in the ecoDMS settings and set up the user rights.
Connecting the Profile
Scan the barcode from the Connection Manager to link your app profile directly with ecoDMS.
Getting Started and Archiving
After device authorization, you can immediately start photographing and archiving your documents.
You Regularly Work Away From the Office
In field service, on construction sites, during customer appointments, or on business trips, documents accumulate that need to be captured immediately instead of ending up on a pile.
Your Team Works Across Different Locations or From Home Offices
Not every employee has access to the office scanner. With the ScanApp, everyone in the team can capture and archive documents, regardless of their workspace.
You Want to Reduce Paper-Based Processes in Your Company
Documents in your company still go through the cycle of printing, signing, scanning, and manual filing. The ScanApp shortens this process to just a photo and a single tap.
You Want to Get Contracts Countersigned Quickly and Easily
Save time and paper: For multi-page PDFs, print only the signature page. Once signed, simply rescan this page and replace it directly within the app.
Yes, the ecoDMS ScanApp also works completely independently. You can use it at any time to photograph documents with your smartphone, crop or optimize them directly within the app, and then save them as a PDF. The finished files can then be flexibly shared via email or messenger, as well as saved in other apps and cloud services.
As of version 26.01, the ScanApp is a free component of the ecoDMS Full Version and does not incur any additional licensing costs. The app is also fully provided in the Free Trial. Alternatively, the ScanApp functions completely independently of ecoDMS in standalone mode: This allows any document to be photographed flexibly from new photos, existing images, and documents as a PDF with a smartphone and digitized directly as a PDF.
The ecoDMS ScanApp is available for iOS and Android and can be downloaded from the Apple App Store as well as the Google Play Store. The app works on standard smartphones and requires an active connection to your ecoDMS server.
Yes, the ScanApp supports multi-profile usage. You can set up multiple ecoDMS instances or user accounts in the app and switch between them without having to log in again each time. This is particularly practical if you manage multiple clients or locations.
For quickly capturing individual documents or smaller batches on the go, the ScanApp is a full alternative to a flatbed scanner. For large document volumes in the office, we still recommend using an appropriate network scanner.
