With automatic data collection, you bundle documents centrally and find receipts reliably, even during short-notice audits. Access can be clearly controlled, changes remain traceable, and setup is uncomplicated on your own computer.
With ecoDMS, documents, receipts, and invoices are organized in a central digital repository and stored in a revision-secure manner. Whether it's a scan, Office file, email, or image: everything is stored in one system and made easily searchable through automatic text recognition. This allows you to find content via full-text search even when only specific keywords or metadata are known.
Every edit creates a new version, ensuring that the status remains verifiable at all times. This makes documents legally available for audits and ensures processes run more reliably.
Audit-Proof
Documents are stored and versioned in such a way that you can provide the correct documentation traceably at any time during audits.
Cost-Efficient
You benefit from a fair licensing model and receive software that pays off for SMEs and private individuals.
Simple
You can set up the system without a major IT project and operate it intuitively in your daily work, both on your PC and in a web browser.
Automated
Information is automatically captured and documents are assigned appropriately, allowing you to complete processes more quickly.
Less Search Time
due to quick retrieval via full-text search
Lower Expenses
because procurement, printing costs, and administrative time are reduced
More Transparency
regarding current processes, order status, and the completeness of documents
Faster Processing
of customer inquiries through direct availability of relevant documents
Better Internal Collaboration
through central access to the same documents and clearly defined responsibilities
Documents Accessible Anytime
whether in the office, working from home, or on the go
ecoDMS ONE offers companies a comprehensive solution for document management, email archiving, and automation, which includes unlimited API, support, and software maintenance throughout the entire contract term.
You can pre-install and test the included software products ecoMAILZ and ecoDMS (including the WORKZ add-on + limited API) individually as free demo versions. After the trial period, access ends automatically with no further obligations; you decide for yourself if and which software package you wish to use.
With the WORKZ add-on, you extend ecoDMS with automated file and email imports, defined workflows for acknowledgment and approval, and a digital document stamp for complete traceability of your processes.
As a result, tasks are no longer handled informally via forwarding, but are managed as a process and completed traceably.
Via the ecoDMS API, you connect ecoDMS with your existing system landscape, such as ERP, accounting, or custom applications.
Transfer documents and metadata automatically between ecoDMS and the desired integration. The interface is based on JSON-REST and is compatible with common programming languages such as PHP, Java, and QT.
Benefit from unlimited use with no data limits, full flexibility for updates, and a fair pricing model.
Free
only EUR 89.00 incl. 19% VAT
only EUR 125.00 net
To ensure that you can use ecoDMS smoothly, securely, and with good performance, it is worth conducting a brief check of the system requirements. The overview shows you at a glance which hardware and operating systems are supported and what constitutes the minimum requirement.
Yes, ecoDMS meets the technical requirements of GoBD and GDPR, enabling central, secure, and legally compliant storage and management of your documents. Documents are stored completely and unaltered, and are additionally provided with metadata / classifications to ensure the archiving remains traceable. A history logs any changes made to a file within ecoDMS. You control access via roles and permissions, allowing storage to be organized in compliance with GDPR. Furthermore, retention periods can be mapped, including deletion upon expiry of the statutory deadlines. In addition, ecoDMS optionally supports you with a personalized service for procedural documentation, ensuring that processes can be documented in compliance with GoBD.
We offer a flexible licensing model with a Private Edition for private individuals and a Business Edition for private and commercial use. The Private Edition is designed for a maximum of two connections, while the Business Edition allows for any number of connections. During the selected update period of 24 or 48 months, updates are included free of charge, including new features and security improvements. The license remains usable indefinitely; however, after the update period expires, manufacturer support ceases and no further updates are provided. Additional connections can be added without automatically extending the update period. The update period can be extended within a grace period of +/- 3 months. The extension then seamlessly continues from the end of the previous update period.
ecoDMS can be tested for 30 days as a free trial with up to three concurrent connections. The components of the free trial and full version are identical, allowing you to try out the software realistically in your daily work routine. During the trial phase, almost all features are available, including Plugins, the WORKZ Add-on, and 30 API Connects to try out the REST service. If the trial period expires without a license being installed, the features are automatically restricted, and commercial use is no longer permitted thereafter. If you wish to use the system productively, you can purchase a license in the online shop and subsequently activate it in the settings.
There are addons available for ecoDMS. In addition to the core features, practical components are already available to you in the standard scope of delivery, allowing you to archive documents directly from your applications and quickly transfer them into ecoDMS.
Included addons in the standard scope of delivery:
Optional Addons for automation and expansion:
To get started, you must first install the software on your computers. Please note that ecoDMS consists of two core components:
The choice between a standalone and a network solution depends on your requirements:
To start using ecoDMS, you must first log in. Follow these steps:
Important: For security reasons, it is essential to change the password for the default user after logging in for the first time.
ecoDMS can be specifically configured to meet your individual requirements. Use the following steps to establish a clear structure:
Tip: Keep the folder structure flat and simple! Use classification attributes to categorize documents without requiring additional folders.
ecoDMS offers various methods for archiving:
Tip: With Version Management, you always maintain a complete overview of different versions of your documents and can track changes at any time.
ecoDMS is highly flexible and suitable for numerous target groups, including:
Other industries utilizing ecoDMS include:
