1 Scope of Application
1.1 These Terms of Use apply to accessing the ecoDMS ScanApp mobile application (“App”) and the services offered therein (“Services”) by end users (“User”). The App is an offer provided by ecoDMS GmbH, Dresdener Straße 1, 52068 Aachen (“ecoDMS”). Further details about ecoDMS can be found in the legal notice.
1.2 The App contains components of open-source software, which are subject to separate licence terms. Details regarding the open-source software contained and its applicable licence terms can be found in the App.
1.3 These Terms of Use also apply to updates and upgrades of the App made available to the User.
2 Conclusion of Contract
2.1 By downloading the App from the App Store and accepting these Terms of Use, the User agrees to a licence agreement subject to all of the terms and conditions stated herein (“Agreement”).
2.2 Deviating, conflicting, or supplementary general terms and conditions provided by the User shall not become part of the Agreement, even if ecoDMS is aware of them.
3 Grant of License
3.1 ecoDMS retains all ownership and intellectual property rights in the App. Subject to the terms of this Agreement, ecoDMS hereby grants to the User a non-exclusive, limited, revocable, non-transferable right to access and use the App and Services in object code form.
3.2 If the App is used as part of the User’s professional or commercial activity, it may only be used for internal business purposes. Any further commercial use of the App is prohibited.
3.3 The User shall not use, or allow others to use, the App in any manner other than as expressly permitted in this Agreement. The User may not (i) reverse engineer, decompile, disassemble, re-engineer, or otherwise attempt to create or permit others to create the source code of the App or its structural framework; (ii) sublicense, distribute, license, or grant any rights to the App (including allowing access by any person or entity); (iii) take any action that imposes an unreasonable or disproportionately large load on the infrastructure of the App; (iv) modify or create derivative works of the App; or (v) use the App in whole or in part for any illegal purpose.
4 Services, Service Changes
4.1 The App is designed to transform the User’s devices into a powerful document scanner. With cutting-edge AI technology, the App particularly allows the User to scan, save, and share documents.
4.2 ecoDMS may, at its sole discretion, offer updates, patches, bug fixes, and new versions via the App Store. ecoDMS may make changes, upgrades, and improvements to the App available to the User from time to time. ecoDMS may modify or delete features of the App and may replace them with new features that have similar or improved functionality, as necessary to comply with applicable laws, industry standards, or third-party requirements.
4.3 As between the parties, the User is responsible for obtaining and maintaining the devices, internet access, and communication means required to access and use the App.
5 Availability and Support
5.1 ecoDMS strives to ensure that the Services are available as continuously as possible within its technical and operational capabilities but does not guarantee uninterrupted use. The Services may be interrupted due to maintenance work, further development, or other circumstances.
5.2 ecoDMS provides, at its sole discretion, general support on working days—excluding public holidays in Germany and/or North Rhine-Westphalia—between 09:00 (CET) and 16:00 (CET). ecoDMS support can be reached via email at
6 User Content
6.1 The User may upload documents, receipts, and other compatible content (“User Content”) to the App to use the scan feature and other Services. By uploading User Content, the User grants ecoDMS a royalty-free licence to use such content:
6.1.1 for the provision of the Services during the term of this Agreement.
6.1.2 for the improvement of the Services and the training of ecoDMS’s AI technology, without time limitation, in particular to improve automatic edge and orientation detection. Details regarding the processing of personal data can be found in the Privacy Policy.
6.2 The User is solely responsible for the User Content. ecoDMS does not verify the completeness, accuracy, legality, quality, or suitability for a specific purpose.
6.3 ecoDMS does not provide storage capacity for the User. All User Content scanned via the App must be stored on the User’s end devices. ecoDMS has no access to User Content stored on the User’s devices.
6.4 The User represents and warrants that they are the sole owner of all rights to the User Content or are otherwise authorized (e.g., through valid permission or licence) to upload it and grant the rights described herein.
7 Prohibited Activities
7.1 The User is solely responsible for ensuring that the App is used only in accordance with applicable laws and these Terms of Use. This includes, without limitation, that the Services are not used for racist, harassing, discriminatory, or pornographic purposes, or in a way that endangers minors, promotes extremism, or infringes third-party rights.
7.2 The User is prohibited from scanning User Content that may contain special categories of personal data pursuant to Art. 9 GDPR.
7.3 ecoDMS may suspend access to the Services at any time without prior notice if it suspects violations of law or third-party rights.
8 No Fees
Access to the App and use of the Services are free of charge. ecoDMS reserves the right to introduce paid features.
9 Term and Termination
9.1 ecoDMS may terminate the Agreement at any time with 14 days’ notice to the end of the month.
9.2 The User may terminate the Agreement at any time.
9.3 The right to terminate for good cause remains unaffected.
10 Warranty
10.1 As the App is provided free of charge, ecoDMS assumes no warranty, except in cases of fraudulent concealment.
11 Limitation of Liability
11.1 ecoDMS shall be liable in accordance with the following provisions:
11.1.1 unlimited liability for intent and gross negligence.
11.1.2 limited liability for foreseeable damages.
11.1.3 exceptions for injury, guarantees, and product liability.
11.2 Limitations also apply to representatives and agents.
12 Indemnification
The User shall indemnify ecoDMS against all claims, damages, and costs arising from violations.
13 Data Protection
ecoDMS complies with applicable data protection laws. Details are available in the Privacy Policy.
14 Modifications of these Terms of Use
ecoDMS may modify these Terms of Use with future effect.
15 Miscellaneous
German law applies. Invalid clauses do not affect the rest.
