Documents Are Untraceable or Scattered Around
In many companies, calls are received from the tax office and documents must first be searched for because receipts are stored in the inbox, in paper folders, or on network drives.
High Time Expenditure Due to Manual Searches
It can happen that 10, 20, or 30 minutes pass before the correct document is found. Even the simplest queries hold up complete processes in this way.
Risk Regarding Audits and Retention Obligations
If an auditor requests a document, multiple versions are often in circulation without it being clearly traceable which version is considered binding.
Unclear Processing Status and Inefficient Approvals
It is not always clear whether an invoice has already been for review, approved, or paid because the status and responsibilities are scattered across emails, notes, and folders.
