To ensure that ecoMAILZ can be installed and used, the hardware and operating system must meet the minimum requirements. Only then can the automatic email archive run properly and stably. The overview shows all requirements at a glance, allowing you to check directly if your system is compatible.
Yes, ecoMAILZ supports the legally compliant archiving of business emails and attachments. The solution is designed to preserve messages in a comprehensible and verifiable manner so that retention periods can be met in daily operations. Additionally, access can be clearly managed to ensure that data protection and access control are properly regulated. This ensures that proof for audits is quickly available without having to search through the mailbox.
Erased messages in the mailbox are one of the most common reasons for gaps in the chain of custody. With automatic archiving, business communication is preserved, even if the mailbox is cleaned up. This reduces the risk of important histories or attachments missing later. This applies particularly to handovers, vacations, or staff changes.
Yes, you can test ecoMAILZ completely free of charge and without obligation by simply downloading the regular version from the download area for your operating system. After the initial installation, the software is automatically activated with full features for archiving a maximum of 3,000 emails. After the test period, there are no obligations or costs for you. If the limit of 3,000 emails is reached and no license has been imported, the archiving of further messages simply stops, while access to the already archived emails is retained. Thus, no obligations arise and you decide on the next step yourself. If you wish to use ecoMAILZ permanently, you can purchase a license for the full version in the ecoDMS online shop and activate it directly via the settings of your existing installation without any loss of data.
Yes, ecoMAILZ offers a fully functional web client. After the server installation, access, the search for emails, as well as the entire configuration take place conveniently and platform-independently directly via your internet browser. The language (German/English) automatically adapts to your browser or can be permanently defined in the profile.
Yes, there are special plugins for standard email clients like Microsoft Outlook and Thunderbird that connect ecoMAILZ directly to your familiar user interface. These addons allow you to monitor the current archiving status of an email via a colored icon directly in Outlook / Thunderbird. Additionally, you can configure various archiving settings without having to leave the email program. For example, the review period of a message can be skipped at the push of a button, or erasure can be initiated directly and reversed if necessary. Overall, the plugins ensure central, lightning-fast management and maximum control over your email archiving.
Automatic archiving takes place in the background as soon as the messages arrive at the mail server, from where they are transferred to the revision-compliant container archive. So-called adapters serve as a technical interface between ecoMAILZ and standard email systems. These adapters can be configured flexibly – either via a central journal mailbox containing copies of all emails, or via the individual retrieval of single mailboxes. Before final storage, every email undergoes an automatic validation process to detect faulty or damaged messages immediately. If a validation fails, the system provides automatic error handling depending on the interface (such as IMAP, POP3, or Exchange), for instance by creating a new message with the defective mail as an attachment.
ecoMAILZ is flexible in its application and is suitable for numerous industries, including:
- Financial Sector: Archives business communication comprehensibly and supports proof for compliance and audits.
- Healthcare: Secures sensitive communication with clearly regulated access and reliable archiving.
- Education Sector: Keeps important email histories, attachments, and agreements retrievable, even across school years.
- Legal Sector: Preserves client communication in a structured and comprehensible manner, including relevant attachments.
- Private Individuals: Archives important emails and attachments such as contracts, invoices, and correspondence centrally and recoverably.
Other Industries Where ecoMAILZ Is Used:
- Insurance Companies
- Schools and Universities
- Craft Businesses and Workshops
- Agriculture, Agronomy, and Forestry
- Logistics and Freight Forwarding
- Real Estate Industry and Property Management
- Banks, Financial, and Debt Collection Companies
- Bakery and Meat Industry
- Medical Professionals, Hospitals, and Pharmacies
