Press Releases, News, Updates | ecoDMS

Die Software „ecoDMS“ gilt schon lange als das elektronische Dokumentenarchiv zur langfristigen, gesetzeskonformen Aufbewahrung jeglicher Dateien und Informationen. Mit einem günstigen Lizenzpreis von 89 Euro inkl. 19% MwSt. pro gleichzeitiger Verbindung bei voller Leistung bietet der Aachener Hersteller ein professionelles Archivsystem für jedermann an. ecoDMS ist schnell installiert, plattformunabhängig nutzbar, leicht zu bedienen und flexibel zu konfigurieren. Die Archivierung, Verwaltung und das Wiederfinden der gespeicherten Daten wird mit ecoDMS zum Kinderspiel.

ecoDMS GmbH from Aachen offers first class archiving software at fair prices. Companies and private individuals alike can use the “ecoDMS” document archive and the “ecoMAILZ” email archive for the long-term, legally conform storage of all documents, files and emails. Given the extremely fair licensing model, everyone can use this software.

At a one-off license fee of 89 Euro per simultaneous connection for ecoDMS Archive and 49 Euro per user for ecoMAILZ, the products of the Aachen-based company are top of the low-cost archiving systems. The products can be purchased and used as a standalone solution.

Electronic Document Archiving with ecoDMS

Electronic document archiving with ecoDMS is more than just audit-compliant, long-term archiving of data. ecoDMS offers cross-company, cross-platform and cross-location access to all documents, information and data. Within seconds users can store, manage and retrieve incoming and outgoing documents in the archiving system.

ecoDMS automatically allocates new documents based on classification templates. ecoDMS Archive manages all information that is available as or can be converted to a digital format. This includes invoices, contracts, cover letters, account statements, tables, multimedia files, drawings, orders, notes and much more.

The metadata, classifications and contents of each file provide the necessary information for quick retrieval. To do so, ecoDMS offers intelligent search functions, including a full-text search. The archiving system automatically creates a full-text index when a file is archived. The system also has many more search and filter functions. A document preview allows the viewing of search results.

The desktop client and the web client enable access to the database and the entire archiving system from a PC, smart phone and tablet. The system fulfils all requirements of a document archive.

Apart from the many archiving and search functions, ecoDMS offers plenty more luxurious features. ecoDMS leaves nothing to be desired: It includes integrated version management, sending and exporting functions, a virtual clipboard for bundling documents, a flexible settings dialogue box where users can map their own structures and document types, an integrated notepad, an automatic resubmission system, gapless logging using a history, plugins for MS Office, OpenOffice, LibreOffice, Outlook and Thunderbird and a PDF/A printer for archiving from all printable third-party applications.

The system processes are compliant with auditing standards. It complies with and fulfils the rules and requirements of the GDPR and the Generally Accepted Principles of Computerised Accounting Systems in Germany. For private individuals the software is available for free in a slightly restricted Free4Three version. A license of the full version of a purchased ecoDMS version is paid for once and is then valid for an unlimited period.

Automatic Email Archiving with ecoMAILZ

The ecoMAILZ email archive is designed for long-term, legally compliant and fully automatic archiving of incoming and outgoing emails. ecoMAILZ retrieves all emails directly from the mail server and automatically stores them in the mail archive. The two-step archiving concept of this software opens new possibilities for archiving emails. At the same time, it ensures that privacy is protected.

The software is quick to install and easy to operate. The web client enables access to all archived emails from any location with a computer, smart phone and tablet. The entire administration and setup is comfortable and easy through the web client.

The integrated full-text search allows quick retrieval of emails. ecoMAILZ is legally compliant and fulfils the requirements of the GDPR. Optionally, ecoMAILZ can be connected with the ecoDMS document archive. This requires a plugin which is integrated in the archiving solution. The solution also contains plugins for MS Outlook and Thunderbird to monitor the archiving status in the mail client.

The software can be tested for free with up to 3,000 emails. The fee for the full version includes updates and upgrades over a period of 24 months. A user can archive and use several email accounts.

For this and more information, visit the ecoDMS GmbH website at https://www.ecodms.de.

ecoDMS GmbH is looking back at an exciting, interesting and, above all, very successful year. The company from Aachen achieved a huge success in 2018 with the two archiving solutions ecoDMS and ecoMAILZ. Revenue figures have again exceeded those of the previous year.

The IT solutions from Aachen allow convenient, low-cost and above all easy, legally-compliant archiving of all files and emails. A customer-friendly business model with fair prices and user-friendly features, developed at the highest level and according to state-of-the-art development standards, let user-hearts beat faster. Whether you are a private individual or a business customer – ecoDMS software concerns everyone.

Approximately 11,000 customers trust in the archiving systems of the company from Aachen.

In 2018, the company from Aachen won numerous new customers. More than 11,000 customers from different industries are already using ecoDMS software. In addition, thousands of private users are working with the free archiving solution “ecoDMS Free4Three”. The upward trend is continuing. The large interest in the archiving systems has not gone unnoticed by business people from the IT consulting environment. At the end of 2018, more than 1000 resellers have included the software products in their portfolio.

ecoDMS Document Archive

2018 successfully closes with the release of the seventh generation of the company’s document management system. ecoDMS version 18.09 (apu) initiates a new era of digital document archiving. The new Major release includes several new features and optimisations. These include a brand-new web client, which can be used on a PC, smart phone and tablet and which replaces the existing mobile apps; erasure functions according to the generally accepted principles of computerised accounting systems in Germany and GDPR; a PDF editor with stamp function; multi-sided text zone recognition within classification templates; an integrated icon collection in the Settings dialogue box and much more. This Major release has hit the nerve of users and the company from Aachen is continuing its success in the DMS world at full speed.

Following the motto “scanning, archiving, automating and retrieving” makes ecoDMS version 18.09 (apu) the perfect archiving system for private individuals, small to medium-sized companies and corporations. The clever combination of cross-platform and high-performance components, among which next to client and server are a PDF/A printer and plugins for Office and email applications, paired with full functionality, flexible settings, user-friendly interfaces and the lowest priced licensing model in the world make ecoDMS the number one archiving system.

A license for the full edition is available for an affordable one-time fee of 89 Euro incl. 19% VAT per simultaneous connection. Before making a purchase, users can test the software with a free trial edition. For private users, ecoDMS is free in the Free4Three Edition.

ecoMAILZ E-Mail Archive

The email archive ecoMAILZ has also been able to attract numerous new customers. The software allows legally compliant and fully automated archiving of all incoming and outgoing emails. All messages can be stored securely in a central archive and retrieved quickly on a PC, mobile phone and tablet.

The emails are already loaded and full-text indexed by ecoMAILZ when they arrive on the server. ecoMAILZ does not require much configuration, which makes it a transparent email archive for everyone. Plugins for the cross-platform web client allow users to maintain an overview of the archiving status.

The licence fee for ecoMAILZ is a mere 49 Euro incl. 19% VAT per user. The fee includes updates and upgrades over a period of 24 months. A user can archive and use several email accounts.

Modern Distribution via Internet

ecoDMS sells its products through the internet. With just a few mouse-clicks, customers can purchase licences and support in the online shop. The software is immediately dispatched environmentally friendly via e-mail.

Prior to purchasing, prospective users can always refer to the manufacturer's website for detailed information. All sales, price and product information are downloadable. The manuals describe in detail the installation steps, settings and functions of the products. Moreover, there are free videos and a demo version.

The ecoDMS version 18.09 (apu) document management system stores all documents securely and according to legal requirements in a central, digital document archive. The system complies with auditing standards and is aligned with the legal requirements of the generally accepted principles of computerised accounting systems in Germany and the GDPR. To comply with the generally accepted principles of computerised accounting systems in Germany and the GDPR, the current Major release of ecoDMS has received a new set of features. In a secure, multi-step process, released documents can be irrevocably removed from the archiving system in accordance with the specified retention period. Users created in the system can be removed if necessary, and their document and folder permissions can be transferred to another user. With the erasure of the user, all associated user information is anonymised in the archive.