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ecoDMS GmbH has released a brand-new update for the popular document management system. ecoDMS build 21.12 is brimming with new, intelligent features for archiving documents. A special highlight is the new artificial intelligence for barcode recognition. This state-of-the-art AI technology is also at the top of the future development plan of ecoDMS.
Artificial Intelligence
The brand-new AI for barcodes provides ecoDMS with state-of-the-art technology for the automatic recognition of all barcodes. The artificial intelligence recognises barcodes of various types at any position in a document. For example, the software recognizes and reads QR barcodes, EAN codes, Swiss G1 barcodes, and many more. This AI technology will be integrated even deeper in ecoDMS in the future.

X-Invoices
ecoDMS includes intelligent features for quick, easy, secure, and long-term archiving of (paper) documents, emails, files, and information. Filing coded X-invoices will now be very easy with ecoDMS. This is because ecoDMS now recognises, converts, and archives X-invoices. In a background operation, the document management system automatically converts the encoded invoice into a readable PDF when archiving. Moreover, you can apply classification templates to invoices for automatic association and archiving.

Snapshot 2 Archive
The new ecoDMS Snapshopt feature allows you to create screen shots on your computer and archive them immediately in the document management system. When archiving, ecoDMS stores the image as a searchable PDF. Recognizing classification templates is also possible here.

User Sessions in the Settings Dialogue
You can individually configure ecoDMS for companies and private individuals. For example, the integrated Settings dialogue allows users to create custom document types with retention periods, folder structures with access permissions, individual classification attributes, statuses, etc. As of Build 21.12, user can also manage user sessions. Administrators can now see which users are actively connected to the document management system. ecoDMS displays the user name, the application used (e.g. desktop client or web client) and the time of the last activity. As an option, an administrator can terminate sessions that are no longer needed. This frees simultaneous connections to allow other users to log in.

Dynamic Date for Classification Templates
Classification templates enable automatic document recognition, archiving, classification, and permissions. These are set up quickly and easily with the integrated template designer. Intelligent functions then automatically assign the correct date, target folder, document type, etc. to the incoming documents in ecoDMS. With this update, date fields can now be dynamically pre-populated with values. Numerous values can be used for the original date to determine the dynamic date. For example, resubmission dates can be assigned automatically. An example for this is: Resubmission = archiving date + 7 days. If you save the dynamic date in a template, ecoDMS automatically adjusts the selected period. When the classification template is recognised, ecoDMS automatically captures the resubmission date.

Sorting the Card View
You can customize the ecoDMS user interface and the document order for each workstation. You can choose between the modern view of all documents in card form or the conventional table list. Sorting the displayed documents in the modern cards view can be configured with the ecoDMS update. The documents can be sorted by all available ecoDMS attributes. The available sorting options are ascending and descending order.

New system permission
You can share documents with third parties via the internet and make them available for external download. A separate system permission is now available in ecoDMS for this feature. The administrator can assign it to selected ecoDMS users. In addition, ecoDMS always logs the use of the feature in the history.

For more information on the update, refer to the official ecoDMS changelog. Current screen shots of the individual features are displayed in the function overview on the ecoDMS website.

These and many more details about the software from ecoDMS GmbH from Aachen are available at www.ecodms.de.

Installation Information for ecoDMS Build 21.12:

  • Always read the notes and steps in the installation manual.
  • Before updating / upgrading, you must create a full and clean backup.
  • Always read the system requirements before installing the programme. Make sure that your system environment complies with the ecoDMS requirements.

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