The automatic email archive “ecoMAILZ” from ecoDMS GmbH enables quick, secure and legally compliant archiving for all incoming and outgoing emails. At a license price of 49 Euro, the software is a true bargain. The license fee includes updates for a period of 24 months. The browser-based interface is easy to operate and allows access to the archived messages from anywhere. All emails are securely stored in data containers. These are located directly on site at the customer and not on third party servers.

ecoMAILZ retrieves incoming emails immediately from the server when they arrive and stores them in the mail archive. The web client enables authorised users to view the emails for which they are responsible after they have logged on. Retrieving emails is child’s play with full-text search and filtering functions.

ecoMAILZ also fulfils the legal requirements for compliant email archiving. Here, the software works with a two-step archiving concept. Each message receives a status. In combination with a configurable examination period, users can manage the current archiving status in the Status dialogue box. For example, you can tag private emails that have a certain deadline/within a certain deadline. ecoMAILZ recognises these tags and does not transfer these emails to the archive.

ecoMAILZ also conforms with the general data protection regulation (GDPR). Users can irrevocably erase messages from the archive for important reasons using the “Two-Man Rule”.

Apart from the web client, ecoMAILZ has its own plugins for MS Outlook and Thunderbird. They connect ecoMAILZ with the respective email interface. This allows users to monitor the archiving status and make various archiving settings directly in the email client.

The team from Aachen has created an interface for their document archive “ecoDMS”. The dedicated plugin establishes a connection between the ecoMAILZ email archive and the ecoDMS document archive. Moreover, the archived emails from ecoMAILZ can also be archived and retrieved in ecoDMS.

For these and more information about software from ecoDMS GmbH, visit www.ecodms.de. The website contains a lot of product information and the latest versions for download. Licenses for the full product versions and support packages are available in the online shop.