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The ecoDMS software from Aachen is said to be the cheapest and most popular archiving system for scanning, archiving, managing and retrieving any types of files and data. The installation, setup and application of this client-server system is simple and user-friendly. The affordable price at a one-off 69 Euro per license for the entire system, including integrated full-text indexing and interfaces for Microsoft Office, OpenOffice, LibreOffice, Thunderbird and Outlook, is very impressive. At all software components and manuals are available for download in the download area.

ecoDMS Archive significantly optimises document archiving and management. With just a few mouse-clicks the documents are archived, automatically full-text-indexed and, if required, also categorised without any interaction by the user. Intelligent document recognition automatically determines document affiliation and stores the files in the correct place and for the specified users.

Users can store virtually all file formats in ecoDMS Archive. There is no limitation on storage volume. The archive can be accessed as a local installation, via network, through the web and via mobile app. The desktop application offers a perfect overview of the stored documents and data in the network or locally on the PC. Those who want to access archived data while travelling can find their data files via ecoDMS mobile app. Via web client it is possible to retrieve data through the different web browsers. ecoDMS is a cross-platform application which can run on Windows, Ubuntu, Debian, MacOS, Raspberry Pi, Docker (incl. QNAP & Synology NAS), Android and iOS. ecoDMS automatically full-text indexes the files and their metadata during the archiving process. For this process ecoDMS uses the free OpenSource component "Tesseract". Using the integrated full-text search, the indexed documents can be retrieved within seconds. Searching for documents works like googling. Users merely need to enter the required search term and ecoDMS immediately displays the results, including a preview for PDF files.

Access permissions and classifications can be assigned to each document and each ecoDMS folder. The qualified access privileges system ensures the privacy of the archived data and allows specific data assignment. The classification feature categorises documents within the system and assigns the appropriate classification attributes, such as date, document type, status, and many more.

ecoDMS GmbH are pioneering an entirely new way of electronically archiving paper documents, digital files and emails. Being the lowest priced archiving system in the world, ecoDMS Archive is the standard for cross-platform, long-term, revision-secure document archiving. The software convinces with simple operation, state-of-the-art technology and powerful functions.

The Aachen-based software company is part of the renowned applord group, which has specialised on further developing and modernising digital processes as software services provider for large companies since 2001.

Prospective purchasers can download the ecoDMS software for free in the download area at Following the installation, users can test the archive for a trial period of 30 days. After the expiry of the demo version, the functional scope is reduced and the software continues to function as the Free4Three edition. This can be used for free by private users. To activate the full version, users can purchase a licence in the ecoDMS online shop. The number of required licenses depends on the simultaneous connections to ecoDMS Archive. The one-time price per simultaneous access is 69 Euro including 19% VAT. The licence term is unlimited for the respective ecoDMS version, regardless of the number of documents archived.

For a quick understanding of the software, free training videos are available with extensive user documentation. For this and more free information, please visit the ecoDMS website.


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With just a few mouse-clicks you can purchase licenses for the full versions of our archiving systems from our online shop. Moreover, we offer low cost support packages.