ecoDMS Features

Grand Features for Small Budget

ecoDMS offers a broad spectrum of features that enable companies and private individuals to manage their documents securely and efficiently.

Product Details Free Live Demo Free Trial Purchase
from EUR 89.00 incl. 19% VAT
  • per concurrent connection
  • one-time purchasing price
  • Choose from Private + Business editions

PDF Editor

The internal PDF editor allows you to add comments, images, stamps, color markers or even redactions to archived PDFs and then save them as a new version.

The PDF editor is available for all archived files with document preview that are released for further editing and classification.

Annotations (Stamps)

Use the PDF editor to apply user-defined annotations. These can include, for example, comments with individual text, images, timestamps or user information.
  • This feature is often used for applying digital stamps which indicate, for example, “Document verified on [DATE] at [TIME] by [USERNAME]”.
  • All users with document and PDF editor permissions can remove, edit or add to the saved annotations.
  • Saving the annotations automatically creates a new document version in ecoDMS. The original always remains intact and any edits can be tracked with version control.

Highlighting and Highlight Reports

PDF highlight tracking allows the marking and selection of documents with highlight colours. Enabling this feature provides a new classification attribute that is is useful when searching for and editing documents.
  • You can highlight text passages of a document in the PDF editor.
    • Various highlight colours are available (red, yellow, green, turquoise, blue, purple).
  • As an option, you can also add notes to a highlight colour.
  • Next to the highlights and the notes, ecoDMS also automatically saves the user who highlighted the passage.
  • You can use the highlight colours to create filters and searches.
  • You can also print out the highlight colours in form of a PDF highlighting report and archive it in ecoDMS.
  • In addition, you can include documents with highlight colours when downloading (exporting).

Redacting Documents

Occasionally, parts of documents must be blacked out for certain purposes.
  • Blacking out passages is important if, for example, you pass on documents to third parties.
  • For internal use of the documents, the blacked out passages are removed. In the internal view the document is fully visible.
  • In such cases you can use the “Redact PDF” feature in the preview pane of ecoDMS.
  • Every time you save using the “Redact PDF” feature, ecoDMS creates a new entry in the “Redacted” Tab.
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