Simple Document Management

The Sustainable Software Solution for Document Archiving

Put an end to tedious paperwork: Digitize and archive all your documents according to legal requirements

Cost savings: Save paper, storage space, and administration
Quick search: Retrieve documents within seconds
Desktop + mobile: Access all documents from anywhere
BUser friendly: Simple operation and onboarding
Compliance: Ensure confidentiality, integrity, and availability of data

per concurrent connection
one-time purchasing price
Choose from Private + Business editions

What you can find on this page:

What is ecoDMS?

ecoDMS is a document management system (DMS) that enables companies and private individuals to easily and efficiently organize their documents. With ecoDMS you can digitalize, archive, classify, manage, search, and share your documents.

The intuitive user interface is very user-friendly and easy to operate. Having a central archiving location for all your documents makes document management as easy as pie.

Thanks to automatic text recognition (OCR) and intelligent full-text search, you can find any document within seconds. Whether you are searching for name, date, or content: The full-text search browses through all documents and immediately displays the desired results. Finding information has never been so easy and quick.

The software offers limitless access from every device. You can either use the desktop application or the web client to access important documents from anywhere at any time. Whether you’re in the office, at home, or on the road.

For enterprises, ecoDMS is an indispensable solution for optimizing business processes. ecoDMS offers multiple advantages, such as audit-proof document archiving, legal compliance with the Generally Accepted Principles of Computerised Accounting Systems in Germany and the GDPR, the improvement of data integrity and transparency, and quickly and easily finding documents. By storing and managing all documents in a central archive, enterprises save time and money that can be spent on more important tasks.
For private individuals, ecoDMS offers secure and transparent management of important documents, such as invoices, agreements, certificates, insurance policies, photographs, and much more.

What are you waiting for? Start with ecoDMS today and experience the advantages of a modern and efficient document management system.

Efficient, Quick, and Simple Document Archiving

Efficient document archiving made easy: ecoDMS facilitates document archiving and organization - from PDF and Word to Excel, presentations, drawings, and images. Get your documents organized, sort them by categories, date, or custom keywords to always have a clear overview. You can even save encoded X-invoices in ecoDMS. From seamless processing of scanned incoming emails to straightforward archiving of digital files and emails - ecoDMS is the ideal archiving solution for smart document management.

Automating Archiving Processes

ecoDMS automates your archiving processes: Intelligent classification templates allow you to automatically categorize and archive documents such as invoices, agreements, and more. You don’t need programming skills to create and customize your own templates. Thanks to automatic recognition and assignment, you save valuable time and resources. Benefit from the advantages of this document management system now.

Search: Intelligent + Automatic Text Recognition

Quickly retrieve your documents with ecoDMS by searching for text snippets. The intelligent full-text search will help you find your archived documents in no time – just like googling. Automatic text recognition (OCR) also recognizes text in images or scanned documents and makes it searchable. You can easily save recurring search queries as favorites. You can also include the available classification information, metadata, and notes in your search. Save valuable time and benefit from the powerful search features of the document management system.

Extensions and Integrations for even more Efficiency

PDF/A Printer: Archive documents in PDF/A format from any printable application.
Plugins for Office programs: Save documents directly from Microsoft Office, OpenOffice, and LibreOffice to ecoDMS. These files are saved in PDF/A format as well as in the original format, so you can make changes and save a new version if needed.
Email archiving: Archive emails and attachments directly from Outlook and Thunderbird.

Optional extensions also offer additional features:

WORKZ Add-on: Automate recurring tasks in ecoDMS document management and import files and emails automatically into the archive.
ecoMAILZ integration: This plugin seamlessly integrates the ecoMAILZ software for automatic email archiving into the ecoDMS interface. This allows you to manage all emails and attachments from ecoMAILZ through the ecoDMS user interface as well.

Feature Scope

ecoDMS is a comprehensive document management system with powerful features for document archiving, classification, automation, and search.

Show all ecoDMS features

Simply click the caption to display more details and screen shots of the feature.

Feature

Trial Version

Free4Three Edition

Private Edition

Business Edition

ecoDMS ONE

Price

Trial Version free

Free4Three Edition free

Private Edition EUR 89.00 EUR incl. 19% VAT
per concurrent connection

Business Edition EUR 100.00 EUR net
per concurrent connection

ecoDMS ONE EUR 250.00 EUR net
per concurrent connection

Usage

Trial Version private and business

Free4Three Edition private

Private Edition private

Business Edition private and business

ecoDMS ONE business

Number of Users

Trial Version max. 3 conc. connections

Free4Three Edition max. 3 conc. connections

Private Edition max. 2 conc. connections

Business Edition any

ecoDMS ONE any

Update Period

Trial Version 30 days

Free4Three Edition unlimited

Private Edition any

Business Edition any

ecoDMS ONE any

Activities and History

Trial Version check_circle_outline

Free4Three Edition check_circle_outline

Private Edition check_circle_outline

Business Edition check_circle_outline