The internal PDF editor allows you to add comments, images, stamps, color markers or even redactions to archived PDFs and then save them as a new version.

The PDF editor is available for all archived files with document preview that are released for further editing and classification.

• This feature is often used for applying digital stamps which indicate, for example, “Document verified on [DATE] at [TIME] by [USERNAME]”.
• All users with document and PDF editor permissions can remove, edit or add to the saved annotations.
• Saving the annotations automatically creates a new document version in ecoDMS. The original always remains intact and any edits can be tracked with version control.

• You can highlight text passages of a document in the PDF editor.
  • Various highlight colours are available (red, yellow, green, turquoise, blue, purple).
• As an option, you can also add notes to a highlight colour.
• Next to the highlights and the notes, ecoDMS also automatically saves the user who highlighted the passage.
• You can use the highlight colours to create filters and searches.
• You can also print out the highlight colours in form of a PDF highlighting report and archive it in ecoDMS.
• In addition, you can include documents with highlight colours when downloading (exporting).

• Blacking out passages is important if, for example, you pass on documents to third parties.
• For internal use of the documents, the blacked out passages are removed. In the internal view the document is fully visible.
• In such cases you can use the “Redact PDF” feature in the preview pane of ecoDMS.
• Every time you save using the “Redact PDF” feature, ecoDMS creates a new entry in the “Redacted” Tab.