The archiving systems of ecoDMS GmbH allow the long-term storage and protection of all documents, data, information and emails in a central archive. The state-of-the-art technology of the archiving solution offers access from all platforms and any location to all relevant files. Secure, legally compliant long-term archiving protects data from manipulation and loss and minimises the legal risks when storing data. Central access to the archive enables users to archive, manage and retrieve all incoming and outgoing documents from their computer, laptop, smart phone and tablet PC at lightning speed. Quick installation and user-friendly operation, flexible setup and a fair, low-cost licensing model and many more factors characterise the products from ecoDMS GmbH.

ecoDMS: Audit-Proof Scanning, Archiving and Management of All Documents

Being the lowest priced archiving system in the world, ecoDMS Archive is the standard for cross-platform, long-term, revision-compliant document archiving. The seventh generation of the successful DMS solution is called “ecoDMS Version 18.09 (apu)”. This has been on the market since October 2018. A license for the full edition is available for a one-time fee of 89 Euro incl. 19% VAT per simultaneous connection.

ecoDMS Archive is a modern, cross-platform client-server system for Windows, Ubuntu, Debian, Raspberry Pi, MacOS and Docker, including Support for NAS devices from QNAP and Synology. The web client also offers access to the archive from any platform, such as from a PC, laptop, smart phone or tablet, and from any location through an internet browser.

ecoDMS is used for database-assisted archiving of electronic documents. Paper and digital documents can be scanned, archived, managed and retrieved with ecoDMS using a central document archive. With just a few mouse-clicks, the documents are archived according to auditing standards, automatically full-text-indexed and, if required, also categorised without requiring user interaction. Intelligent document recognition automatically determines document affiliation and stores the files with the matching classification for the specified users.

The archive is easy to access within seconds via desktop client and web client. State-of-the-art search functions make searching for documents as easy as googling. The software is quick to install and easy to operate.

ecoDMS securely saves all data in containers and a database. No information is stored on third party servers, at ecoDMS GmbH or on the file system, where it would be easy to manipulate.

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ecoMAILZ: Legally Compliant, Automated Email Archiving

ecoMAILZ is a standalone software for automatic, legally compliant email archiving. With the introduction of ecoMAILZ, users can archive all new and existing emails including attachments securely and directly from the email server. The user can specify the starting date for archiving emails.

ecoMAILZ offers import functions from different email servers and groupware solutions. Among these are Microsoft Exchange Server, Internet Message Access Protocol (IMAP), POP3 and the file system.

To comply with the legal requirements for email archiving and to simultaneously exclude emails that do not require archiving, ecoMAILZ works with a two-step archiving concept. During the archiving process, each message receives a status. In combination with a configurable examination period, users can manage the current archiving status in the Status dialogue box.

The ecoMAILZ container storage system offers the best possible security for storing, backing up and restoring all archived emails. A modern "Responsive Design" allows access to the email archive via web browser from a PC, smart phone or tablet. The archived emails can be retrieved quickly via the web client using full-text search. The software also contains a plugin to connect ecoMAILZ and the ecoDMS Archive.

The licence fee for ecoMAILZ is a mere 49 Euro incl. 19% VAT per user. The fee includes updates and upgrades over a period of 24 months. A user can archive and use several email accounts

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The company from Aachen offers a unique sales model

ecoDMS sells its products through the internet. With just a few mouse-clicks, customers can purchase licences and support in the online shop. The software is immediately dispatched environmentally friendly via e-mail. Prior to purchasing, prospective users can always refer to the manufacturer's website for detailed information. All sales, price and product information are downloadable. The manuals describe in detail the installation steps, settings and functions of the products. Moreover, there are free videos and a demo version.

For more information visit www.ecodms.de

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