ecoDMS ONE is the full package for your document management. It combines digitization, archiving & automation in a single bundle. During the contract term, you receive: software, updates & support. This leaves your mind free for your core business, and you benefit from long-term predictable costs.
ecoDMS ONE is a full package for companies that provides digital archiving, software maintenance, and support from the manufacturer as a coordinated comprehensive solution. It includes the Full Version of ecoDMS for document management, ecoMAILZ for archiving commercial emails and attachments, as well as the WORKZ Addon for smart document workflows, acknowledgments, and approvals.
In addition, the ecoDMS API is available without limitations, allowing connections to third-party systems. This way, documents or information from ERP, CRM, or merchandise management systems can also flow into the process.
Legally Compliant
GoBD, GDPR, and e-Invoice obligations are technically and cleanly covered.
All-In-One
Digitization, archiving, and automation in a single package.
Cross-Platform
Supports Windows, Linux, macOS, and NAS as well as desktop and mobile use.
Budget-Friendly
Predictable total costs for software, support, and ongoing updates.
Predictable annual costs for support and updates with the ecoDMS ONE subscription
You will receive licenses for production use as well as NFR licenses for internal testing purposes for all included software products.
Benefit from maximum performance and security throughout the term: Install the latest versions at any time to keep your software up to date and reliable.
Maximum security during ongoing operations: As the manufacturer, we provide personal support for setup, configuration, and application to ensure your processes run smoothly and efficiently at all times.
You can test our software solutions free of charge. See how they integrate into your daily routine and what benefits they offer you. During the trial phase, almost all features of the full version are available to you.
To ensure that you can use the individual software components of ecoDMS ONE smoothly, securely, and with optimal performance, we recommend a quick check of the system requirements. The overview shows you at a glance which hardware and operating systems are supported and what the minimum requirements are.
The key benefits are the level of automation in your license management and budget predictability: Instead of purchasing every component, update, and support unit individually and manually via the online shop, ecoDMS ONE bundles everything into a single, comprehensive package.
The licensing for ecoDMS ONE is based on a model consisting of a one-time acquisition fee and an annual service fee per concurrent connection.
Upon entering into the contract, the license fee is paid as a one-time upfront cost. In addition, an annual service fee is charged, which covers access to the latest software versions and technical support services.
Licensing is not based on the total number of users, but rather on the number of simultaneous (concurrent) connections. This ensures that you only pay for actual, concurrent usage.
A minimum requirement of three concurrent connections applies. For example, if ten employees work with the system but a maximum of three are active at any given time, only three licenses are required.
The concurrent user model defines system access based on simultaneous usage:
This model provides companies with a transparent, highly predictable way to scale usage without the need to license every single user individually.
ecoDMS ONE charges a one-time fee of 250.00 EUR (net) per concurrent connection upon signing up. In addition, there is an annual fixed fee of 50.00 EUR (net) per concurrent connection, also due upon signing up. The €50.00 consists of €25.00 net for maintenance and updates plus €25.00 net for support per connection per year. The term is 12 months, after which it is automatically renewed.
During the contract term, you receive all available updates and new versions of the included software. This includes new features, continuous enhancements, as well as fixes provided via patches. The goal is to ensure you do not remain on an outdated version and that requirements as well as technical frameworks continue to be met. With ecoDMS ONE software maintenance, you are always up to date.
With ecoDMS ONE, you receive technical support directly from us as the manufacturer, covering tasks such as installation, setup, configuration, and troubleshooting. The ecoDMS ONE package includes one 15-minute support unit per concurrent connection per year. For instance, with three concurrent ecoDMS ONE connections, you receive three support units per year. This clearly defines the amount of support time included annually. Should you require additional support units beyond this allotment, they can be purchased separately in the online shop.
Yes, you can test the software products included in ecoDMS ONE individually, free of charge and without obligation, as a free trial:
