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Software solutions for digital archiving

Digitalization, secure archiving, and process automation of documents and emails

  • Quick storage and retrieval of documents, data, and emails
  • Stress-free team collaboration from anywhere
  • Paperless, simple processes through digitalization and automation
  • Use cross-platform from your PC, smart phone, and tablet
  • The best value for money with no hidden costs
Download Trial Version White Paper Free Live Demo
ecoworklow-automate-business-processes
ecoWorkflow

Automating Work Processes

Efficient Automation of Business Processes with Our Open Workflow System

ecoWorkflow offers a number of benefits for businesses, among which are:
  • User-friendliness: Automate all business process without programming knowledge
  • Efficiency improvement: Higher productivity through automation of routine tasks
  • Improved transparency: Clear visibility on progress and status of tasks
  • Customizable: Graphic modeling with customized configuration
  • Future-proofness: Flexibility and scalability for future requirements
from EUR 360.00 net
Request
  • per month
  • plus service costs
  • ecoDMS ONE required as base application
  • exclusively for business customers
  • activated for all users

What is ecoWorkflow?

ecoWorkflow is an innovative workflow software that enables companies to automate, optimize, and monitor their work processes to increase efficiency and improve productivity. The open workflow system offers a flexible and adaptable platform that can be customized for the specific requirements of a business.

ecoWorkflow enables businesses to model their business processes and customize the associated user interfaces. No programming knowledge is required.

The state-of-the-art technology of ecoWorkflow enables quick installation and particularly easy configuration of the entire workflow environment. Users can log in directly through their web browser and start working. Using the web client, you can initiate processes, set up shares or delegate tasks.
  • We take a close look at your processes and reveal potential for optimisation. In a workshop, we will develop efficient processes together for your company.
  • You would like to model your processes yourself? No problem, we offer training on how to use ecoWorkflow's user-friendly Modeler so you can learn how to model and automate your processes.
  • Of course, we can also design customised processes for your company and include your requirements.
Simply contact us and submit a request.

Our user-friendly ecoWorkflow Modeler helps you customize workflows that realistically map your company's internal processes. Modeling is as simple as using a digital construction kit. You create your processes using drag and drop without requiring programming knowledge. The user-friendly interface allows you to create processes within minutes with BPMN icons, which are part of the graphic specification language in process management. Following the training sessions with our specialists, you take control of modeling your own processes.

With ecoWorkflow you are always up-to-date and know exactly what you need to do. The system informs you about important processes and tasks through emails and displays a clear task list in the user interface. Receive automated emails with information about new tasks, and maintain control over your current business processes. With just a few clicks, you can search for and find processes and tasks in the ecoWorkflow web client and work on them. The convenient overview displays all your personal tasks at a glance. With ecoWorkflow you will never miss an important task and will complete your work processes efficiently and in time.

Feature Scope

Discover the large scope of features ecoWorkflow offers and automate your work processes efficiently and user-friendly.
Simply click the caption to display more details and screen shots of the feature.

Feature
Trail Version
Full Version
Trigger Processes
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Full Version check_circle_outline
Administration (Designer)
Trial Version highlight_off
Full Version check_circle_outline
Everything at a Glance with Notifications and Task Overview
Trial Version highlight_off
Full Version check_circle_outline
Task Details
Trial Version highlight_off
Full Version check_circle_outline
Data Export
Trial Version highlight_off
Full Version check_circle_outline
Escalation
Trial Version highlight_off
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Notes
Trial Version highlight_off
Full Version check_circle_outline
Supervisor
Trial Version highlight_off
Full Version check_circle_outline
Creating Customized Workflows (Modeler)
Trial Version highlight_off
Full Version check_circle_outline

Approval of incoming invoices in companies as a practical application example

Companies can formally verify incoming invoices and then pass the invoice on to the next employee in the process. For example, the system can output the invoice number, the invoice date and the invoice amount to the user for processing. Additional files or further parameters for invoice processing can also be included if necessary.

The processes can be customized to meet a company’s needs. For example, invoices can be retrieved automatically from a folder or email account. ecoWorkflow then transfers the invoices to the responsible employees for checking, approval, booking entry or cancellation.

To ensure timely processing, ecoWorkflow has a reminder function. This can ensure, among others, that cash discounts for payable incoming invoices are taken advantage of.

Image Gallery

ecoWorkflow System Requirements

The following are the minimum requirements for hardware and operating system, which must be fulfilled to install and run the software. Only if these requirements are fulfilled, you will be able to run the workflow system.

+-ecoWorkflow Server

Betriebssystem
Windows 10
Windows Server 2019, 2016
Ubuntu 20.04 LTS (Focal Fossa)

Systemkern
64 bit

Prozessor
mind. 2 CPU Cores oder mind. 2 Prozessoren

Arbeitsspeicher
mind. 4 GB

Festplattenspeicher
ca. 500 MB für die Komponente zzgl. Datenspeicher

Virtuelle Maschine (VM)
Sollte eine virtuelle Maschine eingesetzt werden, muss es sich hierbei unbedingt um eine Hardware Virtual Machine (HVM) handeln. Es werden keine PV unterstützt (Paravirtualization).

+-ecoWorkflow Webclient

Unterstützte Browser
Google Chrome: ab Version 59
Firefox: ab Version 54
Safari: ab Version 10.1.1
Microsoft Edge: ab Version 40.15063.0.0

Digitalize, Archive, Manage, and Find All Documents

Efficiently archive, organize, and retrieve your documents with our ecoDMS document management system. Whether you have invoices, contracts, delivery notes, or warranties - ecoDMS enables seamless digitalization, structured management, and easy sharing of all important documents. Use either the user-friendly desktop application or the web client to access your documents from anywhere at any time. Whether you are in the office, at home, or on the road.

Product Details Free Live Demo Free Trial Purchase

Automatic Archiving of Emails and Attachments

ecoMAILZ is a software for automatic archiving of emails and attachments. The software is suitable for companies and private users and complies with legal requirements, including the GDPR. With ecoMAILZ, incoming and outgoing messages are automatically archived from a freely selectable point in time. Thanks to the web-based client, your archived emails can be accessed from anywhere and from any platform.

Product Details Free Live Demo Free Trial Purchase

Easy and Simple Business Process Automation

ecoWorkflow is a software for easy business process automation. It is simple to operate, like a digital kit. You can easily automate all kinds of processes without programming skills and save time, money, and resources. The open workflow system offers a flexible platform which can be customized to meet company requirements.

Product Details Request

Our portfolio for corporations and private individuals

Whether you are a corporation, a small to medium organization, or a private individual - we have the perfect software solution for you!

Document Management
Document Management
ecoDMS
Simple, efficient, and secure - Use ecoDMS to securely archive, intelligently manage and perfectly organize all documents like invoices, agreements, receipts, letters, emails, images, etc. and save important time and money. The powerful software optimizes document processes and offers a quick and simple search feature to enable everyone to find their information in a matter of seconds.
  • Central Archiving of All
    Documents, Emails, Files, and Data
  • Quick and Simple Search: Quickly find all documents
  • User Friendly: Easy to Use
  • Compliance: Ensuring Confidentiality, Integrity + Availability
  • Desktop + Mobile Access From Anywhere
  • Cross-Platform Application: Windows, Linux, NAS, MacOS
from EUR 89.00 incl. 19% VAT
Purchase
  • per concurrent connection
  • one-time purchasing price
  • Choose from Private + Business editions
Product Details Free Trial
Email Archiving - Automated -
Email Archiving
ecoMAILZ
ecoMAILZ automatically archives all incoming and outgoing emails straight from the email server. You can then retrieve and read your emails from any device and location.
  • Automatic central email storage
    including attachments
  • Quick retrieval with text recognition
  • Compliance: Ensuring confidentiality, integrity + availability
  • Webclient: Mobile access from everywhere
  • Windows, Linux, NAS
only EUR 69.00 incl. 19% VAT
Purchase
  • per user
  • one-time purchasing price
Product Details Free Trial
Full Package including Software, Updates + Support
Full Package
ecoDMS ONE
The full package for businesses offers optimum planning security. ecoDMS ONE includes licenses, support, and software maintenance for ecoDMS with WORKZ add-on + API and for ecoMAILZ.
  • Guaranteed planning security
  • Full Package including
    ecoDMS with WORKZ add-on + API, and ecoMAILZ
  • Software maintenance
  • Manufacturer support
  • Updates for all included software applications
only EUR 250.00 net
Request
  • one-time license fee
  • plus annual software maintenance (EUR 25.00 net)
  • plus annual support (EUR 25.00 net)
  • per concurrent connection
Product Details
Automating Business Processes
Automating Business Processes
ecoWorkflow
Automating processes has never been so easy, time-saving, and cost-effective. ecoWorkflow always gives you an overview of all running processes. From incoming invoices or holiday applications to fully-automated processes, ecoWorkflow benefits from many implemented projects. This open workflow system enables you to automate and optimize all business processes without any programming knowledge.
  • Open, configurable workflow system
  • Business process automation
  • Excellent overview of all ongoing processes
  • Webclient: Mobile access from everywhere
  • Business-specific modelling & configuration
  • Integrate with any systems
  • No programming knowledge required
from EUR 360.00 net
Request
  • per month
  • plus service costs
  • ecoDMS ONE required as base application
  • exclusively for business customers
  • activated for all users
Automating Processes in ecoDMS
Automating Processes in ecoDMS
WORKZ Add-on
WORKZ is a useful add-on for ecoDMS. It optimizes mainly recurring document management tasks in the ecoDMS document management system. It is therefore ideal for businesses that wish to automate minor document processes and import processes for emails and files in their daily work for little money.
  • Acknowledgement and approval of invoices, business analyses, etc
  • Email import to ecoDMS (automated)
  • File import to ecoDMS (automated)
  • Digital document stamps
  • ecoDMS integration (Add-on)
only EUR 3.50 net
Purchase
  • per month (no subscription) per ecoDMS license number
  • Price based on ecoDMS update period
Product Details Free Live Demo Free Trial
Programming Interface
Programming Interface
ecoDMS API
The ecoDMS API of the ecoDMS document management system is a REST service interface which developers can use to develop their customizations or integrations.
  • REST service interface for developers
  • Integrate ecoDMS with third-party systems
    for example, CRM, merchandise management, etc.
  • Create customized function calls
  • Access basic DMS server features
  • Open API included in ecoDMS ONE
Price on Request
Request
  • ecoDMS ONE required as base application
Support
For our software we provide excellent service and support straight from the manufacturer via phone and email, including remote maintenance.
Expert support
straight from the manufacturer
  • Installation
  • Setup
  • Operation
  • Troubleshooting
from EUR 59.00 incl. 19% VAT
Purchase
  • Price depends on support units
  • one-time purchasing price
Training Courses
Discover training courses straight from the manufacturer: Webinars, workshops, and presentations with practical tips about software topics, interactive workshops with valuable software knowledge, and free live demos for insights into our standard software.
Benefit from practical tips und valuable knowledge on how to use our software - straight from the manufacturer!
  • Webinars
  • Interactive Workshops
  • Presentations
from EUR 49,00 incl. 19% VAT
Purchase
  • per training session
  • one-time purchasing price
Migration from Old Archive
Migration from Old Archive
Data Migration
We support you with the migration of your data for optimum document management in your company.
  • Perfect new start for your document management
  • Transfer existing data and information
  • Data migration from your old archive
  • Migrating documents,
    information and index data
from EUR 1,500.00 net
Request
  • Price dependent on duration + scope
  • Pricing example for 2 days
  • exclusively for business customers
Analysis + Optimization
Analysis + Optimization
Business Process Analysis
Together with you we identify, assess, and optimize your business processes to achieve optimum business success.
  • Taking a closer look at business processes
  • Revealing optimization potential
  • Designing customized processes
    for your business
from EUR 3,000.00 net
Request
  • Price dependent on duration + scope
  • Pricing example for 2 days
  • exclusively for business customers

Our Current Schedule

Webinars, Training, Workshops, Presentations

Monatlich
Presentation
Free Live Demos
0.00 EUR gross

Purchase now
Wunschtermin nach Absprache
Workshop
Customised Company Training
1428.00 EUR gross

Purchase now
Do, 16.05.2024
14:00 - 17:00 Uhr
Workshop
ecoDMS Basics
238.00 EUR gross
200.00 EUR net
Purchase now

What’s New?

Current press releases, news, and articles by and about ecoDMS

Business Customers
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Private Customers
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