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Software solutions for digital archiving

Digitalization, secure archiving, and process automation of documents and emails

  • Quick storage and retrieval of documents, data, and emails
  • Stress-free team collaboration from anywhere
  • Paperless, simple processes through digitalization and automation
  • Use cross-platform from your PC, smart phone, and tablet
  • The best value for money with no hidden costs
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WORKZ Add-on

Simplify Daily Office Chores

Let the WORKZ Add-on Do Your Routine Work for You

The WORKZ add-on adds smart processes to the ecoDMS document management system:
  • Acknowledgement and approval of invoices, business analyses, etc.
  • Email import to ecoDMS (automated)
  • File import to ecoDMS (automated)
  • Apply digital document stamps
  • Direct ecoDMS Integration (Add-on)
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only EUR 3.50 net
Purchase
  • per month (no subscription) per ecoDMS license number
  • Price based on ecoDMS update period

What is the WORKZ Add-on?

This is an ecoDMS add-on. It primarily optimizes recurring document management tasks in the ecoDMS document management system. It is therefore ideal for companies that wish to automate smaller document processes in their daily office routine for little money.

Optionally, a digital stamp documents directly on the document how the task was answered, by which user this process was executed and at what time the process occurred.

In addition, it automates document and file import from any folder in the file system straight to ecoDMS. The add-on imports the existing files from the specified folders in a configured interval.

It also automatically imports emails including attachments in a configured interval from a configured mailbox straight to the document management system. A typical example is a dedicated mailbox for incoming invoices. You can archive the incoming invoices in ecoDMS with the “Invoice” document type and the “To Do” status. As an option, the WORKZ add-on then automatically initiates the invoice approval process.

Document Acknowledgement and Approval Including Digital Stamps

Speed up the document acknowledgement and approval process in ecoDMS efficient and time-saving with the WORKZ add-on. With just a few mouse clicks, you can define processes and cut short routine tasks. For example, you can check invoices and approve them for booking, or let management review and approve business analyses or acknowledge contracts.

Add a personalized digital stamp, which includes all relevant information such as user, task status, and execution time, to your files during the process. With the stamp, WORKZ generates a new document version which is saved as an additional version in ecoDMS version control, while the original document retains its original form.

As soon as a document is classified according to the criteria (status and document type), ecoDMS automatically starts the appropriate workflow. The users responsible for the next step receive tasks such as acknowledging or approving files, which are presented in a clear overview and contain detailed information. As soon as all people involved have completed the process, ecoDMS updates the status accordingly.

Automating Email Import in ecoDMS

You can import emails and their attachments with the WORKZ add-on automatically in a configurable interval from a specified emailbox (IMPA) and archive them in an audit-proof version in the ecoDMS archive. Use customized settings and classification options to create a clear structure for your files. This will help you keep organized and give you access to your emails and their attachments, linked with the original messages, at any time.

If, for example, an emailbox is used as an incoming channel for invoices, the messages can be archived in ecoDMS with the attributions "Invoice" for document type and "To Do" for status. Then you can forward the invoices for acknowledgement and approval, for example, to the responsible staff member.

Automated Document Import from the File System

Automate the file import to your ecoDMS while keeping the original format. Configure the import interval according to your needs and let the WORKZ add-on automatically import the existing files from the folder you specify. The folder you select is in the same location where ecoDMS Server is installed.

Use the many classification options in ecoDMS by specifying status, document type, and target folder in advance. The WORKZ add-on automatically fills in the respective classification attributes to ensure a smooth archiving process.

Licensing Model

The licensing model for the WORKZ add-on is customer-friendly and transparent. The low purchasing price is fairly calculated by taking the update period into account.
  • The add-on is only only EUR 3.50 net per month (no subscription) per ecoDMS license number (Price based on ecoDMS update period) and includes all features for the license.
  • The number of payable months is calculated according to the (remaining) term of the update period of the ecoDMS license number.
  • The term of the add-on equals the (remaining) term of the update period of the license number at the time of the add-on purchase. Once the term has ended, the add-on is automatically deactivated.
  • You can extend the term of the WORKZ add-on any time: Customers can either purchase the add-on together with the extension of the update period of ecoDMS, or at a later date in the online shop.
  • If the number of users of the ecoDMS license increases, this automatically applies to the add-on without incurring additional fees.
Assuming you have a valid license number that is valid until March 20, 2025. Today, on April 3, 2023, you want to add the WORKZ add-on to the license. To calculate the price for the WORKZ add-on, you base the calculation on the remaining period of 24 months.

  • The price for the WORKZ add-on is 24 months x EUR 3.50 net = EUR 84.00 net.

Following the purchase, the add-on is active in ecoDMS for this license number until the end of the update period on March 20, 2025. To activate the add-on in ecoDMS, you need to deactivate and then reactivate the existing ecoDMS license in the Client.

WORKZ Add-on System Requirements

The following are the minimum requirements for hardware and operating system, which must be fulfilled to install and run the WORKZ Add-on.
  • The WORKZ add-on is based on the document management system ecoDMS (burns) Build 23.01 and later
  • The add-on is enabled following activation without requiring installation
  • The system requirements of the ecoDMS version apply
System Requirements

Digitalize, Archive, Manage, and Find All Documents

Efficiently archive, organize, and retrieve your documents with our ecoDMS document management system. Whether you have invoices, contracts, delivery notes, or warranties - ecoDMS enables seamless digitalization, structured management, and easy sharing of all important documents. Use either the user-friendly desktop application or the web client to access your documents from anywhere at any time. Whether you are in the office, at home, or on the road.

Product Details Free Live Demo Free Trial Purchase

Automatic Archiving of Emails and Attachments

ecoMAILZ is a software for automatic archiving of emails and attachments. The software is suitable for companies and private users and complies with legal requirements, including the GDPR. With ecoMAILZ, incoming and outgoing messages are automatically archived from a freely selectable point in time. Thanks to the web-based client, your archived emails can be accessed from anywhere and from any platform.

Product Details Free Live Demo Free Trial Purchase

Easy and Simple Business Process Automation

ecoWorkflow is a software for easy business process automation. It is simple to operate, like a digital kit. You can easily automate all kinds of processes without programming skills and save time, money, and resources. The open workflow system offers a flexible platform which can be customized to meet company requirements.

Product Details Request

Our portfolio for corporations and private individuals

Whether you are a corporation, a small to medium organization, or a private individual - we have the perfect software solution for you!

Document Management
Document Management
ecoDMS
Simple, efficient, and secure - Use ecoDMS to securely archive, intelligently manage and perfectly organize all documents like invoices, agreements, receipts, letters, emails, images, etc. and save important time and money. The powerful software optimizes document processes and offers a quick and simple search feature to enable everyone to find their information in a matter of seconds.
  • Central Archiving of All
    Documents, Emails, Files, and Data
  • Quick and Simple Search: Quickly find all documents
  • User Friendly: Easy to Use
  • Compliance: Ensuring Confidentiality, Integrity + Availability
  • Desktop + Mobile Access From Anywhere
  • Cross-Platform Application: Windows, Linux, NAS, MacOS
from EUR 89.00 incl. 19% VAT
Purchase
  • per concurrent connection
  • one-time purchasing price
  • Choose from Private + Business editions
Product Details Free Trial
Email Archiving - Automated -
Email Archiving
ecoMAILZ
ecoMAILZ automatically archives all incoming and outgoing emails straight from the email server. You can then retrieve and read your emails from any device and location.
  • Automatic central email storage
    including attachments
  • Quick retrieval with text recognition
  • Compliance: Ensuring confidentiality, integrity + availability
  • Webclient: Mobile access from everywhere
  • Windows, Linux, NAS
only EUR 69.00 incl. 19% VAT
Purchase
  • per user
  • one-time purchasing price
Product Details Free Trial
Full Package including Software, Updates + Support
Full Package
ecoDMS ONE
The full package for businesses offers optimum planning security. ecoDMS ONE includes licenses, support, and software maintenance for ecoDMS with WORKZ add-on + API and for ecoMAILZ.
  • Guaranteed planning security
  • Full Package including
    ecoDMS with WORKZ add-on + API, and ecoMAILZ
  • Software maintenance
  • Manufacturer support
  • Updates for all included software applications
only EUR 250.00 net
Request
  • one-time license fee
  • plus annual software maintenance (EUR 25.00 net)
  • plus annual support (EUR 25.00 net)
  • per concurrent connection
Product Details
Automating Business Processes
Automating Business Processes
ecoWorkflow
Automating processes has never been so easy, time-saving, and cost-effective. ecoWorkflow always gives you an overview of all running processes. From incoming invoices or holiday applications to fully-automated processes, ecoWorkflow benefits from many implemented projects. This open workflow system enables you to automate and optimize all business processes without any programming knowledge.
  • Open, configurable workflow system
  • Business process automation
  • Excellent overview of all ongoing processes
  • Webclient: Mobile access from everywhere
  • Business-specific modelling & configuration
  • Integrate with any systems
  • No programming knowledge required
from EUR 360.00 net
Request
  • per month
  • plus service costs
  • ecoDMS ONE required as base application
  • exclusively for business customers
  • activated for all users
Automating Processes in ecoDMS
Automating Processes in ecoDMS
WORKZ Add-on
WORKZ is a useful add-on for ecoDMS. It optimizes mainly recurring document management tasks in the ecoDMS document management system. It is therefore ideal for businesses that wish to automate minor document processes and import processes for emails and files in their daily work for little money.
  • Acknowledgement and approval of invoices, business analyses, etc
  • Email import to ecoDMS (automated)
  • File import to ecoDMS (automated)
  • Digital document stamps
  • ecoDMS integration (Add-on)
only EUR 3.50 net
Purchase
  • per month (no subscription) per ecoDMS license number
  • Price based on ecoDMS update period
Product Details Free Live Demo Free Trial
Programming Interface
Programming Interface
ecoDMS API
The ecoDMS API of the ecoDMS document management system is a REST service interface which developers can use to develop their customizations or integrations.
  • REST service interface for developers
  • Integrate ecoDMS with third-party systems
    for example, CRM, merchandise management, etc.
  • Create customized function calls
  • Access basic DMS server features
  • Open API included in ecoDMS ONE
Price on Request
Request
  • ecoDMS ONE required as base application
Support
For our software we provide excellent service and support straight from the manufacturer via phone and email, including remote maintenance.
Expert support
straight from the manufacturer
  • Installation
  • Setup
  • Operation
  • Troubleshooting
from EUR 59.00 incl. 19% VAT
Purchase
  • Price depends on support units
  • one-time purchasing price
Training Courses
Discover training courses straight from the manufacturer: Webinars, workshops, and presentations with practical tips about software topics, interactive workshops with valuable software knowledge, and free live demos for insights into our standard software.
Benefit from practical tips und valuable knowledge on how to use our software - straight from the manufacturer!
  • Webinars
  • Interactive Workshops
  • Presentations
from EUR 49,00 incl. 19% VAT
Purchase
  • per training session
  • one-time purchasing price
Migration from Old Archive
Migration from Old Archive
Data Migration
We support you with the migration of your data for optimum document management in your company.
  • Perfect new start for your document management
  • Transfer existing data and information
  • Data migration from your old archive
  • Migrating documents,
    information and index data
from EUR 1,500.00 net
Request
  • Price dependent on duration + scope
  • Pricing example for 2 days
  • exclusively for business customers
Analysis + Optimization
Analysis + Optimization
Business Process Analysis
Together with you we identify, assess, and optimize your business processes to achieve optimum business success.
  • Taking a closer look at business processes
  • Revealing optimization potential
  • Designing customized processes
    for your business
from EUR 3,000.00 net
Request
  • Price dependent on duration + scope
  • Pricing example for 2 days
  • exclusively for business customers

Our Current Schedule

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Workshop
Customised Company Training
1428.00 EUR gross

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Do, 16.05.2024
14:00 - 17:00 Uhr
Workshop
ecoDMS Basics
238.00 EUR gross
200.00 EUR net
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